Posted By Adam Malanaphy, Project Coordinator at Glenmont Group
“There were 5 Exabyte’s of information created between the dawn of civilization through 2003,” Eric Schmidt said (CEO of Google), “but that much information is now created every 2 days, and the pace is increasing.” As these vast quantities of data continue to multiply exponentially, the demand for information governance grows in direct correlation. Organizations that are tasked with processing this information through eDiscovery practices are becoming inundated with terabytes of data, and the increase in data creates a need for more time to effectively deal with this data. So the question emerges, how can eDiscovery organizations create more time to manage their data?
One trend that has emerged amongst top competitors within the eDiscovery industry is the concept of making their data accessible via mobile platforms such as iPhone, Blackberry, Droid etcetera. Let me fist explain that this process may be more complicated than one may expect at a glance. The fact emerges that providing mobile access to sensitive data requires a strategy that will ensure that the data is kept secure while being easily accessible to the organization’s relevant employees. Any firm that is planning to make the transition toward mobile accessibility must decide how much access to grant to each level of authorization and how to protect these levels by a series of passwords.
A recent article by Mark Gerow (Director of Aapplications and Business Process at Fenwick & West) that was featured in last month’s issue of LTN, summarized the steps his team took in order to bring their firm’s information base to the mobile platform. Mark spent a great deal of time deciding which method would be best. At first, they had contemplated creating an app, but this was quickly ruled out due to compatibility issues across the various cell phone service providers. It quickly became clear that a web-based approach would be best, as it would allow the information to transcend the boundaries of the typical iPhone application. The information was then password protected on different levels on a need-to-know basis, as suggested above. Mark has successfully brought his firm’s stored data to the mobile platform at a low cost by using his firms existing infrastructure in a new way. In conclusion, one of many effective ways to create more time is too provide employees with mobile access to important documents via a secure and protected web-based solutions.